For Exhibitors

33rd Hawaii Plastic Surgery Symposium
33rd Pan-Pacific Surgical Congress
February 17-19, 2018

Dear Exhibitor,

The Board of the 33rd Hawaii Plastic Surgery Symposium would like to invite you to our next Symposium that will be held from February17 and 18, 2018 at the Hawaii Prince Hotel Waikiki in Honolulu, Hawaii. We are expecting over 150 plastic surgery and E.N.T surgeons as well as surgeons from a few other specialties, residents, medical students and allied health professionals to attend the Congress.

Exhibits from plastic surgery, E.N.T and other medical companies are an integral part of the symposium. We hope you can display your products or services to our surgeons and allied health professionals. We anticipate over 15 companies to exhibit this year. The exhibits and conference will be located on the hotel’s second floor, and the following is the schedule for the set-up and display.

Exhibits:

Saturday February 17, 2018
6:00 a.m. Setup
7:00 a.m. – 6:00 p.m.
Foyer

Sunday February 18
6:00 a.m. Setup
7:00 a.m. – 6:00 p.m.
Foyer

The exhibit fee for 2018 is $1,500. Exhibits will be assigned on a first come first serve basis. Continental breakfasts, lunches, and snacks will be included in the exhibit fee for two company representatives.

Hawaii Prince Hotel has provided us the information below regarding arrangements and shipment of your products for the symposium:

SHIPPING AND STORAGE

Arrangements may be made with the Hawaii Prince Hotel Waikiki Catering Department for all deliveries and storage.

  1. All Meeting/exhibit material shipped to the Hawaii Prince Hotel Waikiki for the Conference will incur a handling charge.
  2. All shipments to the hotel must be addressed to the ATTENTION OF THE CATERING DEPARTMENT & CONFERENCE NAME.
  3. The Hawaii Prince Hotel Waikiki will not be responsible for moving any mechanical devices or technical equipment.
  4. The Exhibitor will be responsible for securing a drayage service to move any mechanical device or technical equipment to and from the exhibit area and designated loading area.
  5. Due to Federal laws regarding shipment of packages and material shipped out from the hotel, an authorized representative must be in attendance at time of pick-up to sign shipment forms.
  6. Payment of handling charges must be arranged in advance and prior to boxes and/or crates being sent to the Hawaii Prince Hotel Waikiki.  Please contact the Catering Office at 808-952-4789 to arrange your payment for handling charges.

MEETING MATERIAL:     Arrangements for delivery of packages should be made through the Catering Department.  Meeting/exhibit material shipped to the hotel within a week of the scheduled event will be stored free of charge. Storage charges will be assessed if meeting/exhibit material is shipped more than a week of the scheduled event.  All shipments to the hotel must be addressed to the attention of the Catering Department.  Handling charges to move material from storage area to the function rooms will be charged as follows:

  • $5.00 per box for boxes 2 – 20 lbs.
  • $15.00 per box for boxes 21 – 60 lbs.
  • $30.00 for boxes and crates 60 – 100 lbs.
  • Additional charges may be assessed for oversized, heavy boxes and crates.
  • Due to safety standards, we cannot move items over 100 lbs.
  • The Hawaii Prince Hotel Waikiki will not be responsible for moving any mechanical devices or technical equipment.  Guest will be responsible for securing a drayage service to move any mechanical device or technical equipment to and from the exhibit area and designated loading area.
  • Payment of handling charges must be arranged in advance and prior to boxes and/or crates being sent to the Hawaii Prince Hotel Waikiki.  Please contact the Catering Office at 808-952-4789 to arrange your payment for handling charges.

Due to Federal laws regarding shipment of packages and material shipped out from the hotel, an authorized representative must be in attendance at time of pick-up to sign shipment forms.

Shipping and transit companies are requiring this be done for security purpose.

Please send your check with the enclosed registration form to Cathy Iwai at PO Box 61207, Honolulu, HI 96839 ASAP
and no later than October 1, 2017. Our tax identification number is 99-00052035.

We look forward to your participation this year. If you have any questions, please contact Cathy Iwai. Your continued support is very much appreciated.

Sincerely,

F. Don Parsa, MD, FACS